Documenting property conditions at move-in and move-out can prevent disputes, protecting both the landlord and tenant.
Ever had a disagreement over repairs or lost deposits at the end of a lease? This kind of thing happens all the time, but I’m here to tell you the one thing that can prevent that from happening: A simple property condition form.
What is a property condition form, and why does it matter? A property condition form is a document you fill out right at the start of a rental relationship, usually before a tenant moves in.
This form helps protect both the owner and the tenant from issues or misunderstandings about the property’s condition, whether it’s accidental damage, normal wear and tear, or pre-existing problems.
When should you fill out this form? The property condition form is completed both at the beginning of the tenancy and at the end when the tenant moves out. This process allows tenants to review the form, double-check the details, and ensure that it accurately reflects the property’s condition. Both parties confirm what is in good shape, what needs attention, and what is just as it should be.
“A property condition form is your best protection as a landlord or tenant. ”
However, about 90% of tenants never actually take the time to complete the form themselves. When that happens, responsibility often falls back on the property manager.
While most managers are thorough, it’s always safer if tenants get involved too. The more details you capture at move-in, the less likely you’ll argue over repairs or deposits at move-out.
If you’re a landlord or tenant starting a new rental, don’t skip this step. Take photos, write down details, and keep your copy somewhere safe. It’s the easiest way to avoid disputes later and make sure everyone knows where things stand from day one.
Do you have questions about property condition forms or want to see how we handle them? Please call us at (808) 445-9223 or send a message to info@hipacificpm.com. You can also visit our website at hipacificpm.com. We’re happy to walk you through the process or answer anything you’re unsure about.
